In the world of work, clear communication is key. Sometimes, you need to follow up on a phone call, a meeting, or even a quick chat in the hallway. That’s where an “As Per Our Conversation Earlier” email comes in handy. This essay will explore the ins and outs of creating effective emails using the “As Per Our Conversation Earlier Email Sample” format, helping you ensure everyone is on the same page and action items are crystal clear.
Why “As Per Our Conversation Earlier” Matters
This type of email acts as a bridge, connecting a previous discussion with a written record. It’s more than just a polite gesture; it’s about documentation and clarity. Here’s why it’s important:
- Confirms Understanding: It shows you heard and understood the information shared.
- Provides a Reference: The email creates a written record of the conversation, making it easy to refer back to.
- Outlines Actions: It clearly states what needs to be done and by when.
- Reduces Misunderstandings: By summarizing the key points, you minimize the chance of confusion and ensure everyone is on the same page.
Think of it this way:
- Conversation = Spoken Word
- “As Per Our Conversation Earlier” Email = Written Record
- Clear Communication = Successful Outcomes
Here’s how a typical email might look:
- Start with a polite greeting.
- Briefly restate the conversation’s purpose.
- Summarize the key takeaways, including decisions made.
- Clearly outline any action items for the recipient and/or yourself.
- Set deadlines.
- End with a professional closing.
Let’s look at some examples.
Follow-up After a Job Interview
Subject: Following Up - Software Engineer Position
Dear [Candidate Name],
Thank you again for taking the time to speak with me earlier today about the Software Engineer position at [Company Name]. It was a pleasure learning more about your experience and qualifications.
As per our conversation earlier, the next steps in the hiring process are:
- You will receive an email with a technical assessment within 2 business days.
- Please complete the assessment and return it to us by [Date].
- We will then schedule a follow-up interview with the team.
If you have any questions, please do not hesitate to reach out. We look forward to reviewing your assessment.
Sincerely,
[Your Name]
[Your Title]
Following Up After a Performance Review
Subject: Performance Review Follow-up - [Your Name]
Hi [Employee Name],
This email summarizes our performance review from earlier today. It was a good discussion, and I appreciate your open feedback.
As per our conversation earlier, here are the key takeaways and agreed-upon actions:
- We discussed your goals for Q3, including [Goal 1] and [Goal 2].
- You will be working on [Action Item 1] by [Date].
- I will provide you with [Resources/Support] by [Date].
Please let me know if you have any questions. I’m here to support you!
Best regards,
[Your Name]
[Your Title]
Following Up After a Training Session
Subject: Training Session Follow-up - [Training Topic]
Hello Team,
Thank you for attending the training session on [Training Topic] earlier today. I hope you found it beneficial.
As per our conversation earlier, here’s a quick recap and action items:
- We covered [Key Topic 1], [Key Topic 2], and [Key Topic 3].
- Please review the training materials, which can be found at [Link].
- Each department is responsible for implementing [Specific Task] by [Date].
If you have any questions, please don’t hesitate to ask. I will also send out a survey to collect feedback about the training.
Thanks again!
[Your Name]
[Your Title]
Following Up After a Project Briefing
Subject: Project Update - [Project Name]
Hi Team,
This email summarizes the key points from our project briefing earlier today.
As per our conversation earlier, we agreed on the following:
- Project Scope: [Summarize Scope]
- Timeline: [Outline Key Dates]
- Action Items:
- [Team Member 1] to complete [Task] by [Date].
- [Team Member 2] to provide [Deliverable] by [Date].
I will schedule a follow-up meeting on [Date] to discuss progress. Please feel free to reach out with any questions.
Best,
[Your Name]
[Your Title]
Following Up After a Client Call
Subject: Following up on our call regarding [Project/Topic]
Dear [Client Name],
It was a pleasure speaking with you earlier today regarding [Project/Topic]. Thank you for your time.
As per our conversation earlier, here’s a summary of our discussion and agreed-upon next steps:
- We reviewed [Key Points Discussed].
- I will send you the proposal by [Date].
- We will schedule a follow-up call on [Date] to discuss the proposal.
Please let me know if you have any questions or need additional information. I look forward to working with you.
Sincerely,
[Your Name]
[Your Title]
Following Up with a Colleague Regarding a Task Delegation
Subject: Following Up: Project X Task Assignment
Hi [Colleague’s Name],
Thanks for taking the time to chat earlier regarding the Project X task assignment.
As per our conversation earlier, I’d like to confirm the following:
- You’ve agreed to take on the [Task Name] portion of Project X.
- The deadline for the task is [Date].
- I’ll provide you with [Resources/Support] by [Date].
Please let me know if you have any questions. I’m here to help.
Best,
[Your Name]
[Your Title]
In conclusion, mastering the “As Per Our Conversation Earlier Email Sample” format is a crucial skill for any professional. It’s about more than just good manners; it’s about effective communication that fosters understanding, promotes accountability, and ensures everyone is on the same page. By using these examples as a guide, you’ll be well on your way to writing emails that are clear, concise, and contribute to success in the workplace.