As HR professionals, we often find ourselves needing to send out information or documents to employees. A common request is for something to be provided “as requested.” This essay will explore the importance of crafting effective “As Requested Email Sample” communications, breaking down their key components and providing examples for various scenarios.
Understanding the Importance of a Clear “As Requested” Email
When sending an email “as requested,” clarity and professionalism are key. You want to ensure the recipient easily understands what’s being provided and any related actions they need to take. Failing to do so can lead to confusion, delays, and potential frustration.
A well-written “As Requested” email:
- Confirms the request has been fulfilled.
- Clearly states what is being provided.
- Includes any necessary attachments or links.
It also reflects positively on the sender and the company.
A poorly crafted email, on the other hand, might leave the recipient unsure about what they received or what to do next. This can lead to inefficiencies and a less-than-professional impression.
Email Example: Providing a Requested Document
Subject: Your Requested Performance Review
Dear [Employee Name],
Please find attached your performance review, as requested. It covers the period from [Start Date] to [End Date].
If you have any questions, please do not hesitate to contact me. You can also schedule a meeting with me, using this link [Link to Scheduling Tool].
Best regards,
[Your Name]
[Your Title]
Email Example: Sharing Information about a Training Program
Subject: Information Regarding the Leadership Training Program - As Requested
Dear [Employee Name],
Attached to this email, you will find the information packet for the Leadership Training Program, as requested. This packet includes:
- Program Overview
- Schedule of Sessions
- Registration Instructions
Please review the documents at your convenience. The deadline to register is [Registration Deadline].
Sincerely,
[Your Name]
[Your Title]
Email Example: Sending a Requested Policy Document
Subject: Company Policy Document – As Requested
Dear [Employee Name],
This email contains the company’s policy on [Specific Policy], as requested. You can find the document attached.
We advise all employees to review this policy carefully. If there are any discrepancies with previous versions, the document attached is the newest revision.
Thank you.
[Your Name]
[Your Title]
Email Example: Providing a Requested Pay Stub
Subject: Your Pay Stub – As Requested
Dear [Employee Name],
Attached is your pay stub, as requested. This stub covers the pay period ending [Date].
If you have any questions regarding your pay, please don’t hesitate to reach out to the payroll department directly at [Payroll Department Email Address] or by calling [Payroll Department Phone Number].
Regards,
[Your Name]
[Your Title]
Email Example: Delivering a Requested Job Description
Subject: Job Description for [Job Title] - As Requested
Dear [Employee Name],
I am providing the job description for [Job Title], as you requested. You can find it as an attachment to this email.
Please note that if any of the responsibilities mentioned are unclear, please feel free to contact [Contact Person Name] for further clarification.
Thank you,
[Your Name]
[Your Title]
Email Example: Sharing Meeting Minutes
Subject: Meeting Minutes from [Meeting Name] - As Requested
Dear [Employee Name],
Attached you will find the minutes from the [Meeting Name] meeting, as requested. They were held on [Date].
If you need any further clarification on these minutes, please reply to this email.
Best,
[Your Name]
[Your Title]
Email Example: Providing a Reference Letter
Subject: Reference Letter - As Requested
Dear [Employee Name],
I am writing to confirm that the reference letter you requested is attached to this email. I have written the letter as you requested.
Please do not hesitate to reach out if you have any further questions.
Sincerely,
[Your Name]
[Your Title]
In conclusion, mastering the “As Requested Email Sample” is crucial for effective workplace communication. By being clear, concise, and professional in your emails, you can ensure that requests are fulfilled efficiently and that recipients have the information they need. Remember to always double-check your attachments and proofread your message before sending!