Deciding how to resign from a job can be a little tricky. One of the first questions that pops up is, “Do I Give My Resignation On Physical Paper Or Email?” The answer isn’t always a simple yes or no, as it depends on your company’s policies and, to some extent, your personal preference. This article will break down the pros and cons of each method, and give you some helpful email examples, so you can confidently submit your resignation.
The Perks and Pitfalls: Paper vs. Email
Let’s look at the different ways to submit your resignation and what each one means for you:
Submitting your resignation on paper is the traditional way. Some companies might still prefer or require a physical letter. This method can feel more formal and, in some cases, may have a stronger impact. Consider these points:
- Formal Tone: A physical letter often feels more official.
- Record Keeping: You get a physical copy for your records.
- Company Culture: Some older companies value this approach.
On the other hand, sending your resignation via email is often more convenient and can be just as effective. Email is quick, efficient, and provides a digital record of your communication. It is also great for remote workers and those with busy schedules. However, there are a few things to consider:
- Speed: Email is almost instant.
- Accessibility: Easy to send from anywhere.
- Confirmation: You can get a read receipt or confirmation.
The most important thing is to follow your company’s established procedures. Check your employee handbook or ask your HR department what the preferred method is for submitting a resignation. If no specific method is outlined, it’s often safe to choose the method you feel most comfortable with, but always be professional.
Resignation Email Example: Simple and Direct
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
Thank you for the opportunity to work here. I wish you and the company all the best.
Sincerely,
[Your Name]
Resignation Email Example: Expressing Gratitude
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment].
I am grateful for the opportunities I’ve been given during my time here. I appreciate the experience and knowledge I’ve gained. Thank you for your support.
I wish you and the team all the best in the future.
Sincerely,
[Your Name]
Resignation Email Example: Stating the Reason (Briefly)
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment]. I have accepted a new opportunity that aligns with my career goals.
I am thankful for the experience and support I have received during my time at [Company Name].
I wish you and the company success in the future.
Sincerely,
[Your Name]
Resignation Email Example: Offering to Help with the Transition
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name], with my last day of employment being [Your Last Day of Employment].
I am happy to assist in the transition process to ensure a smooth handover of my responsibilities. Please let me know how I can be of help.
Thank you for the opportunities I’ve had here. I wish you and the company all the best.
Sincerely,
[Your Name]
Resignation Email Example: Acknowledging a Promotion
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I have accepted a promotion at another company.
I am grateful for the opportunity to have worked here. I have learned a great deal and will value the experience I have gained. Thank you for your guidance and support.
I wish you and the entire team the best in the future.
Sincerely,
[Your Name]
Resignation Email Example: For a Remote Employee
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
This email serves as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment].
Working remotely has been a valuable experience, and I appreciate the opportunities I’ve had. Thank you for the support and flexibility. I am happy to complete any remaining tasks and help with the transition as needed.
I wish you and the team continued success.
Sincerely,
[Your Name]
In conclusion, whether you choose to submit your resignation on physical paper or via email, the most important thing is to be professional, clear, and follow your company’s guidelines. Use the provided examples as a starting point, and always adapt them to your specific situation. Good luck with your future endeavors!