If you’ve ever had to reschedule a job interview, you know it can feel a little stressful. Life happens, and sometimes you need to adjust your plans. Knowing how to politely and professionally handle this situation is key. This guide provides an Email Sample To Reschedule Interview, offering examples for different scenarios and helping you make a positive impression, even when you need to change your appointment.
Why Rescheduling Requires a Specific Approach
Rescheduling an interview isn’t just about sending a quick message. It’s about showing the company you’re still interested and respect their time.
- **Professionalism:** A well-written email demonstrates your professionalism and attention to detail.
- **Respect:** It shows you value the interviewer’s time and are considerate of their schedule.
- **Positive Impression:** It gives you an opportunity to clarify your reason for rescheduling and maintain a positive impression.
It’s important to act fast and be as clear and straightforward as possible. This is important because it shows you’re organized, reliable, and serious about the job. Remember, the goal is to reschedule the interview while still maintaining a positive rapport with the hiring manager. Be sincere and show you’re willing to work with their schedule. Consider the following points when composing your email:
- State the reason for rescheduling (briefly, if possible).
- Express your continued interest in the position.
- Suggest alternative dates and times.
Email Sample: Rescheduling Due to a Pre-existing Appointment
Subject: Reschedule Request - [Your Name] - [Job Title] Interview
Dear [Interviewer Name],
Thank you so much for offering me the opportunity to interview for the [Job Title] position. I was very excited about the prospect.
Unfortunately, due to a pre-existing appointment, I need to request a reschedule for our interview on [Original Date and Time]. I sincerely apologize for any inconvenience this may cause.
I am available on the following dates and times and can accommodate any time you prefer:
- [Date] at [Time]
- [Date] at [Time]
- [Date] at [Time]
Please let me know if any of these times work for you, or if another time would be more convenient. I am eager to learn more about the role and the company.
Thank you for your understanding. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email Sample: Rescheduling Because of a Scheduling Conflict
Subject: Request to Reschedule Interview - [Your Name] - [Job Title]
Dear [Interviewer Name],
I am writing to respectfully request a reschedule for my interview for the [Job Title] position, which is currently scheduled for [Original Date and Time]. I apologize for any inconvenience, but I have a scheduling conflict I must address.
I’m still very interested in the opportunity and would be grateful if we could find an alternative time. I am available on the following days/times:
- [Date] at [Time]
- [Date] at [Time]
- [Date] at [Time]
Please let me know what works best. I am eager to learn more about the role.
Thank you for your understanding. I look forward to your reply.
Sincerely,
[Your Name]
Email Sample: Rescheduling Due to a Family Emergency
Subject: Reschedule Request - [Your Name] - [Job Title] Interview
Dear [Interviewer Name],
I am writing to request a reschedule of my interview for the [Job Title] position, currently scheduled for [Original Date and Time]. Unfortunately, I’m dealing with a family emergency and won’t be able to attend at the scheduled time.
I understand this is short notice, and I apologize for any inconvenience it may cause. I’m still very interested in the position.
I am available on the following dates and times. Please let me know what suits you best:
- [Date] at [Time]
- [Date] at [Time]
Thank you for your understanding during this difficult time. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Email Sample: Rescheduling Because of Illness
Subject: Reschedule Request - [Your Name] - [Job Title] Interview
Dear [Interviewer Name],
I am writing to request a reschedule for my interview for the [Job Title] position on [Original Date and Time]. Unfortunately, I woke up feeling unwell today and don’t want to risk spreading anything.
I would be very happy to meet at a later date. I am available on the following:
- [Date] at [Time]
- [Date] at [Time]
Thank you for your understanding. I look forward to speaking with you once I’m feeling better.
Sincerely,
[Your Name]
Email Sample: Rescheduling Due to a Technical Issue (Online Interview)
Subject: Reschedule Request - [Your Name] - [Job Title] - Interview
Dear [Interviewer Name],
I am writing to sincerely apologize, but I need to reschedule my interview for the [Job Title] position, which was scheduled for [Original Date and Time]. I’ve encountered a technical issue preventing me from joining the video call.
I have checked my internet connection and my video call setup, and everything is working. I will be available on [Dates and Times] or any other time that best suits you.
Thank you for your time and consideration. I am very interested in the position and eager to proceed with the interview.
Sincerely,
[Your Name]
Email Sample: Rescheduling When You’re Unsure of Availability
Subject: Interview Reschedule Request - [Your Name] - [Job Title]
Dear [Interviewer Name],
Thank you again for scheduling an interview for the [Job Title] position. I am writing to request a reschedule for the interview currently set for [Original Date and Time].
Unfortunately, due to circumstances, I am not completely certain of my availability on that day. I will know more by [Date]. I’d be very grateful if we could reschedule for a time after that. Please let me know if it is possible.
I’ll reach out to you on or before [Date] with my updated availability. Thank you for your flexibility, and I look forward to discussing the position with you.
Sincerely,
[Your Name]
Remember, when sending an email to reschedule, it’s about communicating clearly, respectfully, and demonstrating your continued interest in the job. By using these examples, you can confidently reschedule your interview and make a positive impression on potential employers. Good luck with your job search!