In the world of hiring, temp agencies are often the go-to solution for filling short-term needs. Whether you’re a hiring manager looking to fill a last-minute gap or a job seeker hoping to land a temporary gig, effective communication is key. Understanding how to structure and write an effective Email To Temp Agency Sample is crucial. This guide will provide you with templates and tips to make your email stand out and achieve your desired outcome.
Requesting a Temp – The Hiring Manager’s Approach
Subject: Temporary Staffing Request - [Your Company Name] - [Job Title]
Dear [Agency Contact Person Name],
Our company, [Your Company Name], is seeking a temporary [Job Title] to assist our team in [Department/Project] for approximately [Duration - e.g., two weeks, one month]. We require someone with the following skills and experience:
- [Skill 1]
- [Skill 2]
- [Skill 3]
The responsibilities of this role will include:
- [Responsibility 1]
- [Responsibility 2]
- [Responsibility 3]
The work location is [Location], and the pay rate is [Pay Rate]. Please let us know if you have any suitable candidates available. We’re available for interviews starting [Date].
Thank you for your time and assistance.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Following Up on a Candidate Submission
Subject: Re: Candidate Submission - [Job Title] - [Your Company Name]
Dear [Agency Contact Person Name],
Thank you for submitting the candidates for the [Job Title] position. We’ve reviewed the resumes and are interested in interviewing [Candidate Name(s)].
Could you please schedule interviews for [Candidate Name(s)] on [Date(s)] and [Time(s)]? Please let us know what times work best for you and the candidate(s).
Also, could you please provide the candidate’s availability for the full duration?
Thank you for your help with this.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Accepting a Temp Agency Candidate
Subject: Offer - [Job Title] - [Candidate Name]
Dear [Agency Contact Person Name],
We are pleased to offer [Candidate Name] the temporary [Job Title] position at [Your Company Name]. We have decided to move forward with [Candidate Name] and look forward to welcoming them on [Start Date].
We kindly request that the candidate completes any necessary onboarding requirements and paperwork before the start date.
Please let us know if there are any requirements for the candidate to confirm acceptance or with any questions.
Thank you again for your assistance.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Rejecting a Temp Agency Candidate
Subject: Update Regarding [Job Title] Candidate - [Candidate Name]
Dear [Agency Contact Person Name],
Thank you for your efforts in submitting [Candidate Name] for the temporary [Job Title] position. After careful consideration, we have decided to pursue other candidates at this time.
We appreciate the time you and the candidate took to interview with us, and we’d like to emphasize that this decision does not reflect a lack of qualifications of the candidate.
Thank you again for your help.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Extending a Temporary Assignment
Subject: Extension of Temporary Assignment - [Job Title] - [Candidate Name]
Dear [Agency Contact Person Name],
We would like to extend [Candidate Name]’s temporary assignment as [Job Title] at [Your Company Name]. The extension will be for [Duration of Extension - e.g., an additional month, until the end of the project].
The current pay rate and terms of employment will remain the same.
Please confirm [Candidate Name]’s availability and agreement to this extension.
Thank you.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Giving Feedback on a Temp’s Performance
Subject: Feedback on [Candidate Name] - [Job Title]
Dear [Agency Contact Person Name],
We wanted to provide feedback on [Candidate Name]’s performance during their temporary assignment as a [Job Title]. Overall, we are [Positive or Negative feedback - e.g., pleased with their work, have some concerns].
Here are some specific observations:
| Area | Feedback |
|---|---|
| [Skill 1] | [Feedback - e.g., Excellent skills] |
| [Skill 2] | [Feedback - e.g., Needs Improvement] |
We would be happy to provide more detailed feedback via a phone call if you would like. Overall, we are glad to have had [Candidate Name] on our team.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
In conclusion, a well-crafted Email To Temp Agency Sample is essential for effective communication. Whether you’re a hiring manager or a job seeker, using the right template can make your requests clear and professional. Following these examples will help you get the results you want and build strong relationships with temp agencies.