Getting a rejection email after applying for a job is never fun. But it’s a common part of the job search process! Knowing How To Reply To A Job Application Rejection Email Sample can actually make a big difference. It shows that you’re professional, mature, and still interested in the company, even if this particular opportunity didn’t work out. This essay will walk you through how to respond to these emails, plus give you some example email responses for different situations.
Why Replying Matters
Responding to a rejection email isn’t always necessary, but it’s usually a good idea. It helps you:
- Maintain a positive impression: Even though you didn’t get the job, you can still leave a good lasting impression.
- Keep the door open: You might not get this specific role, but replying shows you’re interested in future opportunities.
- Get valuable feedback: Sometimes, you can get helpful insights into why you weren’t selected.
Here’s a few things to keep in mind when crafting your response:
- Keep it brief and polite.
- Express gratitude for their time.
- Reiterate your interest in the company (if applicable).
- Proofread carefully to avoid typos!
- Personalize your response.
- Send it within a day or two of receiving the rejection.
| Do | Don’t |
|---|---|
| Thank the recruiter. | Bad-mouth the company or interviewer. |
| Be professional. | Be overly emotional. |
| Keep it concise. | Write a novel. |
Email Example: Simple Thank You
Subject: Re: Job Application - [Job Title]
Dear [Hiring Manager name or Recruiter name],
Thank you for letting me know the decision regarding the [Job Title] position. I appreciate you taking the time to consider my application and for providing an update.
While I am disappointed, I understand and wish you the best in finding the right candidate.
Sincerely,
[Your Name]
Email Example: Expressing Continued Interest
Subject: Re: Job Application - [Job Title]
Dear [Hiring Manager name or Recruiter name],
Thank you for the update on my application for the [Job Title] position. I appreciate you taking the time to review my qualifications.
Although I am disappointed, I’m still very interested in [Company Name] and any future opportunities. I was particularly excited about [mention something specific about the company or role]. Please keep me in mind for similar roles in the future.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
Email Example: Requesting Feedback (Politely)
Subject: Re: Job Application - [Job Title]
Dear [Hiring Manager name or Recruiter name],
Thank you for the update on my application for the [Job Title] position. I appreciate you taking the time to review my qualifications.
I was very interested in this opportunity and would like to improve my job search skills. Would you be willing to provide any brief feedback on my application or interview (if applicable)? Any insights you could offer would be greatly appreciated. Of course, I understand if you’re unable to do so.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
Email Example: Tailoring to a Specific Reason (e.g., Experience)
Subject: Re: Job Application - [Job Title]
Dear [Hiring Manager name or Recruiter name],
Thank you for the update on my application for the [Job Title] position. I understand the decision, and appreciate you taking the time to review my application.
If the reason was related to my experience in [specific area], I will continue to work on my skills. I am eager to gain more experience in the field, and I would be grateful if you kept me in mind for future roles. Thank you again for your time and consideration.
Sincerely,
[Your Name]
Email Example: Highlighting a Specific Skill
Subject: Re: Job Application - [Job Title]
Dear [Hiring Manager name or Recruiter name],
Thank you for the update on my application for the [Job Title] position. I appreciate you taking the time to review my application.
I was excited to learn more about the opportunity, I am aware that another candidate’s skill are more aligned with the requirements of the position. I’ll continue improving my skills in [skill name], and would love to be considered for other roles where I can apply my [another skill].
Thank you again for your time and consideration.
Sincerely,
[Your Name]
Email Example: Referring to an Internship or Volunteering
Subject: Re: Job Application - [Job Title]
Dear [Hiring Manager name or Recruiter name],
Thank you for the update on my application for the [Job Title] position. I appreciate you taking the time to review my application.
I understand that this is not the right role for me at this time, but I would like to thank you for the opportunity. My time as an intern at [Company Name] was a very valuable experience. If possible, I would appreciate being kept in mind for internship opportunities.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
In conclusion, responding to a rejection email with grace and professionalism is important. By using these How To Reply To A Job Application Rejection Email Sample examples and keeping the above points in mind, you can not only maintain a positive image, but also increase your chances of landing a job with the company in the future. Remember, every application is a learning experience.