Negotiating your salary can be a little nerve-wracking, but it’s a super important part of getting a job! Knowing How To Write A Salary Negotiation Email Sample can make the process a lot smoother and increase your chances of landing the offer you want. This guide will break down the steps, give you some handy examples, and help you feel confident when asking for what you deserve.
Preparing Yourself Before You Email
Before you even think about typing an email, you need to do your homework! Think of it like studying for a test. You’ll want to:
- Research Salary Ranges: Use websites like Glassdoor, Salary.com, or Payscale to see what people with your skills and experience are typically paid in your location.
- Assess Your Value: Consider your skills, experience, education, and the specific requirements of the job. Do you have a special skill or certification? That’s a plus!
- Set a Target Salary: Know what salary you want and what you’re willing to accept (your “walk-away” point).
- Practice Your Pitch: Rehearse how you’ll explain why you deserve a higher salary. Think about the value you bring to the company.
- Gather Supporting Documentation: Have your resume, cover letter, and any other documents handy that support your qualifications.
These steps will help you state your case confidently and support your claims with evidence. Remember, you are not just asking for money; you are demonstrating the value you bring to the company.
Email Example: Initial Salary Offer Response
Responding to an Initial Offer with a Higher Salary Request
Subject: Regarding the Job Offer - [Your Name] - [Job Title]
Dear [Hiring Manager Name],
Thank you so much for offering me the [Job Title] position at [Company Name]! I am really excited about the opportunity and the prospect of joining your team.
After careful consideration, and based on my research of industry standards, I was hoping we could discuss the salary. While I am very interested in the role, my desired salary is [Your Desired Salary]. My experience in [mention a key skill or experience] and my ability to quickly learn new things will make me an asset to your team.
I am confident that I can make a significant contribution to [Company Name], and I am eager to discuss how my skills and experience align with the role’s requirements.
Thank you again for the offer, and I look forward to hearing from you soon.
Sincerely,
[Your Name]
Email Example: Justifying Your Request with Specific Accomplishments
Subject: Salary Discussion - [Your Name] - [Job Title]
Dear [Hiring Manager Name],
Thank you again for the job offer. I am very enthusiastic about the [Job Title] position and the opportunity to contribute to [Company Name]’s success.
I’d like to respectfully discuss the proposed salary. Based on my research and experience, along with my proven track record in [mention a key area], I believe a salary of [Your Desired Salary] is more reflective of the value I can bring.
For example, in my previous role at [Previous Company], I [quantifiable accomplishment 1, e.g., “increased sales by 15%”]. Also, I [quantifiable accomplishment 2, e.g., “led a project that saved the company $10,000”]. I am confident that I can replicate these results here.
I’m keen to join the team and am excited by the challenges of this role.
Thank you for considering my request. I look forward to your reply.
Best regards,
[Your Name]
Email Example: Negotiating Beyond Just Salary (Benefits & Perks)
Subject: Salary and Benefits Discussion - [Your Name] - [Job Title]
Dear [Hiring Manager Name],
Thank you so much for the offer. I’m extremely excited about the opportunity to join [Company Name] as a [Job Title].
While the offered salary is a good starting point, I was hoping we could discuss it further. I’m targeting a salary of [Your Desired Salary]. If that’s not feasible, could we explore other aspects of the offer?
I’m particularly interested in [mention a specific benefit, e.g., “the company’s professional development budget”] and would be grateful if we could discuss this further. I am also interested in [mention any other perks, e.g., “additional vacation days”] or [mention any other perks, e.g., “remote work flexibility”].
Thank you for your time and consideration. I am eager to start and look forward to discussing this more.
Sincerely,
[Your Name]
Email Example: Handling a Firm “No” (and Staying Positive)
Subject: Following up on Offer - [Your Name] - [Job Title]
Dear [Hiring Manager Name],
Thank you for getting back to me. I appreciate you taking the time to consider my request to discuss the salary for the [Job Title] position.
I understand that the company is not in a position to increase the salary at this time. I’m still very excited about the opportunity to join [Company Name].
If possible, I am willing to accept the offered salary of [Offered Salary]. Could we re-evaluate the salary after a [period of time, e.g., “six-month review”] based on my performance? And I would also like to ask if the company provides [mention a benefit you value, e.g., “a signing bonus” or “extra paid time off”].
Thank you, and I look forward to starting soon.
Sincerely,
[Your Name]
Email Example: Following Up After a Negotiation
Subject: Following up on Job Offer - [Your Name] - [Job Title]
Dear [Hiring Manager Name],
I hope you’re doing well. I’m writing to follow up on our salary discussions regarding the [Job Title] position. I’m very enthusiastic about the role and the prospect of joining [Company Name].
I’m eager to receive the revised offer, and I would be grateful if you could please provide an update on the status of the offer. I’m available to start as soon as possible and look forward to hearing from you soon.
Thank you again for your time and consideration. I am very interested in the next steps.
Sincerely,
[Your Name]
Email Example: Accepting the Final Offer
Subject: Job Offer Acceptance - [Your Name] - [Job Title]
Dear [Hiring Manager Name],
Thank you so much for the offer and for taking the time to discuss my request. I’m very happy to accept the [Job Title] position at [Company Name]!
I’m excited to start on [Start Date] and look forward to joining the team. The salary of [Agreed Salary] and benefits package sound great.
Please let me know if there is anything I need to do on my end to finalize the paperwork. I’m eager to get started.
Thank you again for this wonderful opportunity.
Sincerely,
[Your Name]
These are just examples, so make sure to personalize them to fit your specific situation. Good luck!